Peasy for Food Makers and Manufacturers

If you make food or beverages — whether you're a bakery, a hot sauce producer, a brewery, or a commercial kitchen — you deal with challenges that generic inventory tools don't handle well. Ingredients come in bulk units but get used in different measurements. Recipes need to scale up and down. Batches need lot numbers and expiry dates. And you need to know your true cost of goods before you can price your products.

Peasy is built for exactly this workflow: buy ingredients, receive deliveries, build recipes, schedule production, sell finished goods, and track payments — all in one connected system.

Managing Ingredients and Raw Materials

Every food business starts with ingredients. In Peasy, you set up your raw materials as buy items and track them across your storage locations. Each item can have multiple units and conversions — so you can purchase flour by the 50 lb bag, store it in pounds, and use it in recipes by the ounce.

Peasy handles fractional quantities natively, so there's no rounding weirdness when you use 2.5 cups of vanilla extract or receive 0.75 cases of berries.

Set restock points on your key ingredients so Peasy alerts you when stock drops below your threshold. You'll see what needs reordering at a glance — before you run out mid-production.

For a full look at how Peasy tracks inventory, see the Inventory Overview.

Recipes and Production Templates

Define your recipes as templates in Peasy. Each template lists the ingredients and quantities needed, plus the expected yield of finished product. When you make a batch of 100 muffins, Peasy knows exactly how much flour, sugar, and eggs to deduct from your inventory.

If your recipes share sub-components (like a base sauce or a dough), you can use building blocks to create reusable recipe components. Change the base recipe once and every template that uses it stays up to date.

Peasy also watches for template gap alerts — if you don't have enough of an ingredient to complete a production run, you'll know before you start.

Scheduling and Tracking Production

When it's time to produce, create a work order from any template. Work orders track the batch from start to finish: ingredients are deducted when you begin, and finished goods are added to inventory when the batch is complete.

You can run multiple work orders in parallel, track yields versus expected output, and see your full production history. For an overview of the entire production workflow, see the Making Overview.

Purchasing Ingredients

As your business grows, purchasing becomes more complex. Peasy helps you manage vendors — tracking who supplies what, at what price, and with what lead times. Create purchase orders directly from low-stock alerts or build them manually.

When deliveries arrive, receive against the PO to update your inventory automatically. Partial deliveries? No problem — Peasy tracks what's been received and what's still outstanding.

Selling Your Finished Products

Once your products are ready, you can sell them through multiple channels:

• Create sales orders for wholesale and retail customers
• Set up price lists for different customer tiers (wholesale vs. retail pricing)
• Open a storefront so customers can browse your catalog and place orders online
• Send invoices and let customers pay online via a secure payment link

Manage your customer accounts and track accounts receivable so you always know who owes you and how much.

Connecting Your Online Store

If you sell directly to consumers through Shopify, Peasy's Shopify integration syncs your products and inventory between the two systems. When you complete a production run and add finished goods to inventory, your Shopify store quantities update automatically.

For accounting, connect QuickBooks to sync customers, vendors, and invoices — so your bookkeeper stays up to date without manual data entry.

Common Questions

Can Peasy handle unit conversions for ingredients? Yes. You can set up multiple units per item with conversion ratios — for example, purchase flour in 50 lb bags, track it in pounds, and use it in recipes in ounces. Peasy converts automatically. See Editing Units and Conversions.

Does Peasy track lot numbers and expiry dates? Yes. You can enable lot tracking per item to record lot numbers, manufacturing dates, and expiry dates. Peasy uses FIFO (first in, first out) to help you use the oldest stock first.

Can I track cost of goods for my finished products? Yes. When you define a recipe template with ingredient costs and create work orders, Peasy calculates the cost of production based on the actual ingredients consumed.

How does Peasy handle multiple production locations? Each location has its own inventory levels. You can produce at one location and transfer finished goods to another for sale or storage. Transfer orders track the movement between locations.

Can I scale my recipes up or down? Yes. When you create a work order from a template, you set the batch size and Peasy scales the ingredient quantities accordingly.

Related

• What Is Peasy? — an overview of the full platform
• Making Overview — how production works in Peasy
• Creating Templates — building recipes and BOMs
• Inventory Overview — tracking stock across locations
• Peasy Onboarding Guide — getting started step by step